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Microsoft Office 365

Office 365 products



Microsoft Office 365 is a powerful suite of HIPAA compliant products that are perfect for healthcare organizations. Microsoft Office 365 provides anywhere access to your familiar Office applications, email, calendar, video conferencing, and most up-to-date documents, across your devices – from PCs to Macs to Windows 8 mobile devices.

  • Anywhere Access: Stay connected on the go. Work from anywhere with access to your latest documents and files using familiar Office applications optimized for use across PCs, smartphones, and tablets.
  • Work Together: Enable your mobile workforce. Work together easily using your familiar Office applications with business email, shared calendar, document sharing, and high definition video conferencing.
  • Easy IT: Simplify your IT management. Get access to easy-to-use admin controls and the ability to install Office without uninstalling previous versions, all backed by industry-leading security features and a 99.9% financially-backed uptime guarantee.
  • Best Value: Get the most from your investment. Always have access to the latest technology for an affordable subscription with no up-front infrastructure costs.

What is Microsoft Office 365?



Under the HIPAA Omnibus Rule, cloud providers (Microsoft, Google, AOL, Yahoo, etc.) are considered Business Associates and are required to sign Business Associate Agreements. Microsoft is the only large cloud provider that will sign a Business Associate Agreement. This makes Microsoft Office 365 the perfect platform for Covered Entities (medical practices, hospitals, etc.) and Business Associates.

Improving the health of the population, enhancing patient care, and reducing costs is not easy, but cloud technology can help. Storing information and working online—or in the cloud—has a lot to offer healthcare practices like yours. Microsoft cloud solutions can help you comply with HIPAA privacy and security standards, in addition to giving your employees easy access to what they need from wherever they are.

Improving clinical workflow with Office 365


Telemedicine using Office 365

Advocate Health Care on Office 365

Care Team Collaboration with Microsoft Lync


Microsoft Office 365 for Health Organizations

The Cloud Computing Guide for Healthcare

Five Things to Look for in a Cloud Solution

Addressing HIPAA Security and Privacy Requirements in the Microsoft Cloud

Healthcare organizations prescribe a move to Office 365


Exchange Online Email

Covered Entities and Business Associates use email to communicate about patients. Physicians may ask about test results of patients; Physician Assistants may communicate patient conversations to other employees; billing staff may share patient account status, etc. Each of these examples most likely involves the sending of Protected Health Information (PHI) via email. This information needs to be secured and using Microsoft Exchange Online makes it easy!

Get business-class email, calendar, and contacts on your PC, phone, and web browser. Exchange Online lets you increase productivity and safeguard your organization, while maintaining the control you need. Run your email on Microsoft globally redundant servers, protected by anti-malware and anti-spam filters and supported by 24/7, IT-level phone support.

Secure and reliable

Exchange Online provides advanced security and reliability to help protect your information.

  • Maintain the latest defenses against malware and spam with a service that handles hundreds of millions of messages around the world every day and is updated to address new malware and spam threats quickly.
  • Data Loss Prevention (DLP) capabilities prevent users from mistakenly sending sensitive information to unauthorized people, while informing them of internal compliance policies.
  • Safeguard your data by hosting it in geographically distributed data centers, with continuous data backup, premier disaster recovery capabilities, and a team of security experts monitoring Exchange Online around the clock.
  • Deliver reliability, availability, and performance with a guaranteed 99.9% uptime, financially-backed service level agreement.

What is Exchange Online?

Email On the Go!


Lync Online Communication

The speed of businesses and medical practices today is so fast that sometimes email is not fast enough! That is where Lync Online comes in. With Lync Online you can communicate in real-time. Communication can be instant messaging (IM), audio calls, video meetings or screen sharing sessions. Communications can be in the office, between offices, with people outside your office and even with patients.

Lync Online features

  • Get real-time presence information—including photos, availability status, and location—and enhanced instant messaging (IM) to connect efficiently and effectively.
  • Make voice calls through your computer to other Lync or Skype users in your organization or in other organizations that use Lync or Skype.
  • Create, moderate, and join pre-planned and on-the-fly audio, video, and web meetings with people inside and outside your organization.
  • Enhance online presentations with screen-sharing and virtual whiteboards.
  • Let patients or vendors participate in your Lync conference calls even if they are not Office 365 or Lync Online customers.

Improving clinical workflow with Office 365

Care Team Collaboration with Microsoft Lync

Improve Communication with Lync Online!

Hold Online Meetings


SharePoint Online

SharePoint allows you to work together and seamlessly share documents and files. Files can be accessed in the office, at home or on the road. All information is stored securely and complies with HIPAA regulations.


  • Share ideas, discover answers and keep track of what your colleagues are working with new social features throughout SharePoint.
  • Publish content to SharePoint from any Office application and share with people inside and outside your organization in a few simple clicks.
  • Share documents, update your activity feed and keep in touch with your colleagues from your mobile phone or tablet


  • Organize all your projects and tasks to get visibility into upcoming deliverables across SharePoint, Outlook and Microsoft Project.
  • Set up a new team site in minutes track meeting notes and bring together all your team’s email and documents in one place.
  • Sync your content in SharePoint to your desktop with SkyDrive Pro, so docs are just a mouse click away, even if you’re offline.

Collaborate with Team Sites